TrustCloud KYE
Ongoing Employee Verification Process.
What is KYE?
Know Your Employee (KYE) is an ongoing process for verifying and monitoring employees, starting at the onboarding phase and continuing throughout their tenure at the company. The goal is to detect potential risks related to internal fraud, conflicts of interest, money laundering, identity theft, or regulatory non-compliance.
The TrustCloud service enables you to:
Verify the employee’s identity and employment history.
Assess reputational risk factors.
Automate ongoing compliance monitoring (ethical requirements, internal policies, etc.).
Integrate with HR and regulatory compliance processes.
Document evidence for audits or regulatory inspections.
The Pillars of KYE
Real Identity Verification
Before onboarding an employee, it’s essential to ensure their identity is legitimate and verifiable. Our system is designed to support:
Document verification: automatic validation of official documents such as national IDs, passports, or academic degrees.
Multi-factor authentication (MFA): more than one proof of identity is required to access sensitive systems, such as passwords combined with temporary codes.
Biometric authentication: technologies like facial recognition or fingerprint scanning reinforce both initial and ongoing access control.
Access Control
Access levels to systems and data are defined and monitored for each employee based on their role. This ensures that users only interact with the information they truly need, reducing the risk of accidental exposure or misuse.
Continuous Monitoring
Active monitoring enables real-time detection of abnormal behaviors and helps prevent insider threats. Our system analyzes events such as:
Unauthorized or out-of-hours login attempts
Large-scale or suspicious downloads of sensitive files
Unusual application usage or access from atypical locations
Benefits of Implementing KYE with TrustCloud
Reduced internal risk
Quickly identifies profiles that could compromise your organization’s integrity or security.
Regulatory compliance
Aligned with local and international regulations such as ISO 37301, SOX (in the U.S.), AML, and more.
Transparency and trust
Strengthens your company’s ethical culture and reputation with investors, partners, and regulators.
Integration with KYB and KYC
Enables a 360° governance and compliance strategy.
FAQS
Is KYE legally required?
Not in all cases, but it is highly recommended—especially in regulated sectors (such as finance, insurance, legal, and healthcare) or when operating across multiple jurisdictions.
What’s the difference between KYE, KYC, and KYB?
KYE focuses on employees, KYC (Know Your Customer) on customers, and KYB (Know Your Business) on partners or business entities. Together, they form a comprehensive “know your environment” strategy for risk management.
Does the KYE process invade employee privacy?
No. Our approach is aligned with GDPR and other data protection regulations. Only the necessary and consented information is collected and analyzed.
Can the KYE workflow be customized?
Yes. TrustCloud allows you to tailor forms, risk rules, and reports to the specific needs of your company or industry.
What types of alerts does the system provide?
The system detects document inconsistencies, suspicious behavioral changes, sanction list matches, and upcoming documentation expirations.
